Purchasing Agent/Strategic Procurement

Apply now Job no: 492858
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Business/Accounting/Finance/Audit, Procurement Services

Position Title: Purchasing Agent/Strategic Procurement
Job Description: The Purchasing Agent is responsible for the procurement of materials, supplies, equipment, and services for the University that will meet the needs of University administrative and academic departments and comply with regulatory guidelines, accepted purchasing principles, and University policies. This position prepares detailed bid specifications for commodities and services requested by University departments and reviews vendor responses to solicitations.  The Purchasing Agent initiates and supports University wide strategic procurement strategies and also acts as a subject matter expert in regards to purchasing procedures that must be interpreted for departments and vendors. Due to the independence of operation and complexity of duties, the Purchasing Agent must function at a professional level and have experience with the concepts and principles of contract and purchasing administration.
Responsibilities:
  • Process, approve or reject purchase commitments documents up to $100,000 and contracts up to $50,000 in accordance with relevant statutes, policies and procedures.
  • Examine procurement requests for various factors including completeness, fiscal responsibility and urgency, and determine the most effective method of procurement that will provide the requested item(s) timely while maximizing competition.
  • Identify and clarify purchasing party’s requirements for commodities, supplies or equipment by interpreting and analyzing needs, specifications, data and circumstances, and refines specifications to meet those requirements.
  • Provide professional purchasing expertise, counsel and assistance to University faculty, staff and students. 
  • Review and recommend approval or disapproval of contracts in terms of the adequacy of contract terminology, content, and obligations of the physical resources of the University. 
  • Develop effective working relationships with vendors, internal customers and fund approvers.
  • Track and identify University wide use or need for particular items, review best practices for strategic procurement strategies, and make recommendations for strategic solicitations.
  • Administer the competitive solicitation process, including but not limited to, formulating, soliciting and awarding competitive solicitations (e.g., Request for Proposals, Invitations for Bid, and Documented Quotes).
  • Use and implement Banner products and assist in process re-engineering.
  • Develop and provide training to University faculty, staff and students, either in a formal training session or individually, to help facilitate the understanding of Mines procurement process and implementing new Banner products.
Minimum Qualifications:
  • Bachelor’s degree. (Significant professional work experience that provides the same kind, amount and level of knowledge acquired in the required education, may substitute for the required degree.)
  • Progressive professional experience in procurement, accounting or other business related field that demonstrates progressively increasing professional level work
  • Experience negotiating terms and conditions/contracts
  • Excellent interpersonal, organization, and communication skills (oral and written)
  • Knowledge and comprehensive understanding of theories, principles, and best practices of purchasing
  • Analytical thinking, research skills, and problem solving skills and demonstrated ability to adapt to change, and attention to detail and accuracy
  • Fluency in Microsoft Office Suite
Preferred Qualifications:
  • Experience with purchasing in an institution of Higher Education
  • Knowledge and comprehensive understanding of theories, principles, and best practices of strategic procurement
  • Demonstrated familiarity with Banner or other Oracle-based financial system
  • Experience developing and working with database reporting
  • Excellent training skills
  • Advanced degree in business, accounting, finance, law, paralegal or other related field
  • Professional Procurement certification or progress toward such certification (e.g., CPPB)
Department Description:

The Procurement and Business Operations Department includes: a Director, two Purchasing Agents, a Contracts Manager, a Contracts Administrator specializing in construction, an Administrative Assistant/Copy Center Supervisor, and two part time employees who operate the University Copy Center.

The Purchasing Agent positions are generalist and handle all types of commodity purchasing for the University. Besides the general procurement duties, each position has an additional focus, but both positions act as the back-up for the other position. This particular position will have a specific focus on Strategic Procurements and implementing and maintaining best practices in that area. The other position has a specific focus on Systems Support and acts as the liaison for the department with IT and with system implementations/management. Both Purchasing Agents are asked to perform some level of terms and conditions/contract negotiations.

How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required).
Compensation: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu
Background Investigation Required: Yes

Advertised: Mountain Daylight Time
Applications close: Mountain Daylight Time

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