Registrar

Apply now Job no: 493449
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Academic Affairs, Registrar

Position Title: Registrar
Job Purpose:

The Registrar is responsible for the leadership and management of all administrative, operational, and technical functions of the Office of the Registrar. The Registrar provides institutional-level leadership in implementing and maintaining academic standards, policies, and procedures. Provides organization-wide leadership in all matters related to the student information system and any other related technology. The Registrar supports the university’s quality improvement efforts by focusing on improving the performance of owned processes that have direct or indirect impact on related departmental and/or institutional results. Develops and supports a culture of stellar customer service to all University constituents. The Registrar must create and maintain collaborative working relationships with institutional leadership, faculty, and staff. Interprets, develops, and recommends changes to academic policies as needed. Ensures that the department follows all federal, state, and institutional regulations and policies as they relate to enrollment and records. This position reports to the Associate Provost of Enrollment Management within Academic Affairs.  

Responsibilities: 

Given these broad areas of institutional  responsibility, the Registrar may be summarized as follows:

Organizational leadership: Develop an innovative and collaborative vision for the Registrar's Office. Position the office to respond agilely to the University's needs. Liaise and collaborate successfully with key administrative offices and partner with the academic leadership team to support effective functioning of the University. The Registrar works closely with the University academic and administrative units, including Associate Provost, Vice Provosts, Academic Faculty, and Department Chairs/Directors.  

Functional Leadership: The Registrar oversees all operations in records management, registration, degree audit, transfer credit evaluation, enrollment verification, course scheduling, posting and integrity of transcript data. Responsible for the graduation audit review process and conferral of degrees, certifications, and graduation honors. Oversees the process and post degree completions to official transcripts. Oversee creation of the university academic calendar, registration, and final exam schedules. 

The Registrar will assist in the maintenance and development technical solutions to streamline the records database registration and data posting processes. Assume responsibility for all Registrar-related activities in Banner and ensure the integrity of data disseminated by the Registrar's Office. 

Ensure compliance with all applicable federal and state laws and regulations including FERPA and maintain compliance with policies of American Association of Registrars and Admissions Officers (AACRAO). 

Team Leadership: Plan, direct, and coordinate department work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.  

Select, train, motivate, coach, mentor, and evaluate Registrar staff; provide or coordinate staff development; collaborate with employees to develop skills and abilities. Provide ongoing feedback and formal evaluation to staff.  

Administrative Leadership: Maintain effective working relationships with the academic and administrative offices. Manage and participate in the development and administration of Registrar’s budget. Prepare accurate, clear and concise administrative reports. 

What you need:
  • Bachelor’s degree and significant prior experience working as a Registrar.  
  • Demonstrated skill in and commitment to examining and re-engineering operations, processes, and procedures to better meet the needs of the institution, departments, faculty, staff, and students  
  • Demonstrated ability to be solution-oriented, creative and innovative  
  • Demonstrated project management skills, from concept, analysis, implementation and testing through full production 
  • Demonstrated experience working as part of a collaborative team to accomplished shared goals and a willingness to engage with all of campus as partners. 
  • Demonstrated ability to engage and lead a team by providing a vision and actionable strategies that allows individuals to optimally perform individual responsibilities, professionally develop, and achieve team goals 
  • Demonstrated ability to advise and influence leaders and effectively contribute subject matter expertise that facilitates informed decision-making 
  • Ability to provide technical leadership for the University’s System of Record, Banner; participate in the evaluation of a variety of 3rd party software packages that connect to and/or integrate with Banner.
  • Strong personal and professional commitment to building and maintaining a diverse and inclusive workforce and a demonstrated ability to work effectively with individuals with diverse backgrounds and perspectives
  • Advanced knowledge of relevant federal and state regulations, including FERPA and NAIA/NCAA regulations.
What we would like you to have:
  • Master’s degree desired. 
  • Experience with electronic transcripts, badging, comprehensive learner records, and/or competency-based transcripts highly desired. 
  • Advanced Project Management 
About the Department, Mines, and Golden, CO

Colorado School of Mines is located in picturesque Golden, in the foothills of the Rockies, 15 miles west of Denver and 20 miles south of Boulder. The Office of the Registrar is proud to serve the students, faculty, staff and alumni of Mines through registration, record keeping, course and classroom management, and academic support.

Mines produces industry-ready leaders in engineering, applied science, social science and business known for their work ethic, problem-solving ability and teamwork focus. Mines graduates are in great demand by companies and government entities around the world and are involved in solving major technical and societal challenges of our times. We have several initiatives aimed at enhancing teaching and the student experience, including our exceptional Trefny Innovative Instruction Center, which supports best practices for teaching and learning on campus (https://trefnycenter.mines.edu/). Our Center for Entrepreneurship and Education supports students and faculty to change the world through innovative thinking and entrepreneurial pursuits (https://innovation.mines.edu/). The Mines community is in the process of developing a Strategic Plan for Diversity, Inclusion, and Access; which supports a wide range of activities, including inclusive hiring, inclusivity in the classroom, cultivating a respectful and compassionate campus culture, family friendly programming and polices, expanding pathways for success, ensuring shared responsibility (https://www.mines.edu/about/diversity-and-inclusion/).

Colorado School of Mines is known globally for the quality of its distinctive graduates, the success of its alumni and its unique expertise in topics related to earth, energy and the environment. Our core values include Inquiry and Innovation, Inspiration, Challenge, Openness, Respect, Diversity, Compassion, and Collaboration. Each of the values above facilitates our shared success, and the advancement of Mines and its mission; by our examples and by our encouragement we seek to foster these values throughout our community, and especially among our students, so as to inspire them to pursue excellence in our shared lives of inquiry and innovation. For more information visit https://www.mines.edu/president/planning/.

How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume, cover letter, and diversity statement (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu
Background Investigation Required: Yes

Advertised: Mountain Standard Time
Applications close: Mountain Standard Time

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