Budget Analyst - Academic Affairs

Apply now Job no: 493493
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Academic Affairs, Business/Accounting/Finance/Audit

Position Title: Budget Analyst - Academic Affairs
Job Description:

The Budget Analyst – Academic Affairs is a critical member of the Budget Office reporting directly to the Associate Director of Budget - AA. They will work directly with the AA departments and other designated area managers as assigned. The Budget Analyst is primarily responsible for ongoing management of the position budgets and non-position budgets for AA, monthly variance analysis, labor budget projections, the annual budget and salary roll, routine budget maintenance, and equity pool coordination. They are also responsible for providing accurate analysis to be used in short- and long-term planning, quarterly reconciliations, procedural documentation, budgeting system implementation, Budget Office website maintenance, and the communication of financial data into high-level summary reports. This position requires critical and strategic thinking, the ability to perform financial analyses and reconciliations, independent problem solving abilities, effective and collaborative interpersonal skills, detail-orientation, initiative, and the ability to manage simultaneous, high-profile projects.

  • Manage position budgeting process and non-position labor budgets for the Academic Affairs area. This requires knowledge on position and non-position budgeting procedures and guidelines and state and national reporting requirements (e.g. IPEDS, Budget Data Book, Salary Roster, etc.) in order to ensure the Banner practices (and thus reporting) accommodates each requirement. Must work with department staff, Human Resources, and Payroll on a regular basis to ensure salary budgets and positions are accurate and complete. This position must be able to run routine and ad hoc reports to provide campus and the Executive Team information on position budgets and non-position budgets. They must be able to detect, analyze, and resolve variance issues. This position will feed position budgets to Payroll and reconcile on a monthly basis at a minimum. Determine funding availability and source for other increases and/or changes.


  • Budget Maintenance: Budget and Salary Roll. Equity Pool coordination. This requires knowledge of policies governing the various funds. Additionally, this requires knowledge on position budgeting procedures and guidelines, as well as state and national reporting requirements (e.g. IPEDS, Budget Data Book, Salary Roster, etc.) in order to ensure the Banner practices (and thus reporting) accommodate each requirement. Collaborate with campus fiscal officers, Budget Office staff, Human Resources, and Payroll on a regular basis to ensure operating budgets, salary budgets, and position definitions are accurate and complete.


  • Independently develop various standard and ad hoc financial reports for executive management, external state agencies and departmental users. This requires understanding the financial, student, and other applicable data sets, data locations, and the best methods for extracting and/or uploading information.  


  • Assist the Budget Director and other budget staff with the implementation of new budget and reporting systems. Maintain the Budget Office website.  Engage with and share knowledge with the Budget Office staff on budget and reporting systems. Develop and maintain procedural documentation specific to those budget and reporting systems. Develop training and various presentations for departmental users on the budget process and other budget status updates as needed.


  • Develop Procedural Documentation. This position will be responsible for developing and maintaining thorough procedural documentation for routine tasks and certain non-routine tasks, per guidance from the Budget Director.  

Full Position Description: Download File AA Budget Analyst PD.pdf

Minimum Qualifications:
  • Require a Baccalaureate degree in accounting, finance or other related field with 0-2 years of experience in financial accounting or budgeting.
  • Advanced proficiency with Window-based software packages involving spreadsheets, databases, word processing, and presentation applications.
  • Experience working with large complex data sets. Experience with training and excellent interpersonal and communications skills.
Preferred Qualifications:
  • Desired experience with higher education fund accounting, budget and projection modeling, and cost accounting. Banner, Oracle-based or similar financial system experience.
Department Description: The Budget Office is an integral strategic partner with all departments at Mines for achieving the institution’s mission. We are dependable, compassionate, and creative as we set the standard of budgeting best practices, provide financial planning for strategic decision making, lead cooperative and open communication, allocate resources responsibly, and report and analyze data accurately to tell the Mines story.
How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu
Background Investigation Required: Yes

Advertised: Mountain Standard Time
Applications close: Mountain Standard Time

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