Project Administration Coordinator

Apply now Job no: 493774
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Planning, Operations & Construction

Position Title: Project Administration Coordinator
Job Description:

The Project Administration Coordinator implements functions of the Office of Design and Construction (ODC) process that are related to the execution of planning, design and construction projects.  The position provides professional level support to the Project managers and to the Director of ODC in his responsibility to deliver projects to the campus community and in his role as State Delegate to the Office of the State Architect.

The position is recognized as a professional in the application of administrative and operational rules, polices and principles and practices pertaining to planning, design and construction project management.  The position assists the project management team with administrative and operational support.  This position understands the complexities of projects and the procedures required to manage a wide and varied array of project types. 

Responsibilities:
  • Assists the Project Managers with the business management of design and construction projects. 
  • This includes interpreting and complying with proper policies and procedures prescribed by Office of the State Architect and Mines internal controls. 
  • Assists in the coordination with other supporting organizations throughout the University (interface with FM, IT, Public Safety, Operations Business Administration, Purchasing, Golden Fire Department). 
  • Maintains and adheres to processes for screening projects for approvals and funding. Interface with Deans, Dept. Heads, requestors as necessary to secure funding, draft project budgets, route budgets for approval, sets up project electronic files.  
  • Maintain a system for tracking and reporting the status of ODC projects including reporting to OSA.  Implement and maintain the system to forecast important project milestones.  Notify project management staff of upcoming project milestones so that appropriate planning and execution can be optimized.   
  • Coordinate with Operations Business Administration for student employee support for ODC, and administrative support for ODC function.
Minimum Qualifications:
  • Bachelor’s degree in business or a closely related field and demonstrated prior experience in budgeting, project management/administration, and small dollar construction project administration experience. 
    • Demonstrated practical working experience may be substituted in lieu of the bachelor’s degree.
  • Strong administrative skills,
  • Excellent oral and written communications skills,
  • Critical thinking and creative problem solving skills,
  • Excellent team skills as well as the capacity to function well autonomously.
How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. The anticipated salary range is from $45,000-$55,000.  Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu
Background Investigation Required: Yes

Advertised: Mountain Daylight Time
Applications close: Mountain Daylight Time

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