Senior Budget Analyst – Academic Affairs

Apply now Job no: 494119
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Academic Affairs, Business/Accounting/Finance/Audit

Position Title: Senior Budget Analyst – Academic Affairs
The Opportunity:

The Senior Budget Analyst – Academic Affairs is a critical member of the Budget Office reporting directly to the Budget Director. The Analyst provides primary support, guidance, and oversight for fiscal operations of the full portfolio of operations encompassing Academic Affairs. The Analyst is responsible for the Academic Affairs operating budget management, routine and non-routine institution-wide forecasts and projections, annual budget request processes, various Academic Affairs specific modeling, faculty and Academic Affairs staff salary budgeting, and ad-hoc analyses and scenario projections. This position will assist with the enrollment, tuition, cost of attendance, financial aid, and graduate support modeling. This position requires critical and strategic thinking, the ability to perform robust financial analyses, independent problem solving abilities, effective and collaborative interpersonal skills, detail-orientation, initiative, and the ability to manage simultaneous, high-profile projects.


Manage the Academic Affairs operating budgets.

  • Develop future budgets and projections.
  • Collaborate with academic departments to understand their budgetary and financial needs, reports, and processes.
  • analyze and determine the impact of forecast adjustments on financial positions and long-term projections.
  • Collaborate with area departments on quarterly departmental forecasts and make appropriate adjustments as necessary. Analyze variances, determine cause, and correct entries as required.
  • Verify the incorporation of any forecast adjustments derived from variances into the forecast process and the 10-year projections.
  • Provide year-end budget close-out support to departments. Realign operating budgets as necessary. Verify the incorporation of any adjustments into the fourth quarter forecast. Enter realignments and adjustments in Banner and reconcile to the Board approved forecast.
  • Collaborate with Academic Affairs to translate qualitative data into quantitative financial models and projections.
  • Provide guidance on the appropriate use of funds. 
  • Educate and train departments on budgeting and fiscal best practices and guidelines.
  • Fundamentally understand, recommend, and implement process changes that will positively affect the academic area, based on the approval of the Budget Director.

Assist with the development and maintenance of the Enrollment, Tuition, and Total Cost of Attendance Models 

  • Assist with the development, and maintenance of projection models for Enrollment, Tuition Revenue, Colorado College Opportunity Fund Stipends (COF), and total cost of attendance. These models connect through various causal relationships that require consistent and meticulous maintenance.
  • Incorporate and/or develop new predictive and strategic models for new initiatives that include space and debt projections, faculty and staff requirements, operational budgets, and revenue growth projections. 
  • Provide 10-year projections using various scenarios affecting models listed above and analyze the financial impact on the institution. 
  • Provide up-to-date tuition and fee revenue projections. Incorporate projections into the quarterly forecast. 
  • Measure the accuracy of models against actual results, determine the cause of variances, and make appropriate adjustments. Determine revised assumptions and required changes to the model for improved accuracy and alignment with strategic initiatives.
  • Develop an overall process for maintaining timely, accurate, and flexible projections.

Academic Allocation Model and Productivity Models

  • Manage, analyze, and maintain the Academic Allocation model and Productivity model. 
  • Incorporate and/or develop new allocation and productivity metrics. 
  • Provide assumptions and explanations of data within the models, as well as determine the short and long-term impacts of those assumptions.
  • Track and manage a data dictionary that incorporates data source, data system, metric, and other relevant documentation.
  • Calculate the roll forward of academic budgets on an annual basis. 
  • Measure the accuracy of models against actual results, determine the cause of variances, and make appropriate adjustments.
  • Collaborate with the Provost, Deans, and Department Heads to translate qualitative data into quantitative financial and academic metric data.
  • Verify the incorporation of models into the 10-year projections. Communicate and ensure understanding of the financial implications of models. 
  • Ensure the quality and timeliness of financial and non-financial data.
  • Fundamentally understand, recommend, and implement process changes that will positively affect the models, pending approval by the Budget Director.

Academic Affairs Salary Budgets: Faculty Promotion and Tenure, Startup Packages, and Salary Increases

  • Manage the position budgeting process for Academic Affairs. 
  • Detect, analyze and resolve variance issues.
  • Coordinate and manage the equity pool adjustments with the Budget Office and Academic Affairs.
  • Recommend Faculty Promotion & Tenure and Startup packages. 
  • Determine funding and process required for salary adjustments per funding sources. 
  • Reconcile salary and benefit budgets to payroll and quarterly forecast summaries. Analyze variances, determine cause, and resolve issues.

Assist the Budget Director and other budget staff with the implementation of new budget and reporting systems.

  • Develop and maintain procedural documentation specific to those budget and reporting systems.
  • Develop training and various presentations for departmental users on the budget process and other budget status updates as needed.
Minimum Qualifications:
  • Baccalaureate degree in accounting, finance or other related field
  • Progressive experience in financial accounting or budgeting.
  • Advanced proficiency with Window-based software packages involving spreadsheets, databases, word processing, and presentation applications.
  • Experience working with large complex data sets.
  • Experience with training and excellent interpersonal and communications skills.
Preferred Qualifications:
  • Prefer an active Certified Public Accountant licensure.
  • progressive experience with higher education fund accounting, budget and projection modeling, and cost accounting as applied to academic operations and business processes.
  • Banner, Oracle-based or similar financial system experience.
How to Apply:

Apply by January 27, 2020 for full consideration - applicants who apply after this date may or may not be considered.  

Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.

Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit:
Background Investigation Required: Yes

Advertised: Mountain Standard Time
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