Department Program Manager

Apply now Job no: 494205
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Academic Affairs

Position Title: Department Program Manager
The Opportunity:

The Department Program Manager is responsible for performing program management duties in the Department of Petroleum Engineering and acting as Executive Assistant to the Department Head. The Department Program Manager will manage the daily activities, and perform program project management in the assigned area. They are responsible for supervising designated staff and/or student workers, monitoring multiple accounts and developing budgets on those multiple accounts.

Responsibilities:

The following are the functions essential to performing this job:

  1. Manages and oversees the administrative and daily operations of the department, ensuring compliance with university, state, and federal policies and regulations.
  2. Works with the Department Head and faculty on the development of the programs missions and goals.
  3. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  4. Manages contract, grant, and/or state funding; approves and monitors budget expenditures; prepares budget revisions; provides interim status reports on all accounts; oversees, coordinates, and/or assists with proposal writing to develop additional funding.
  5. Participates in the development of annual operating budgets and provides fiscal direction to the unit.
  6. Provides technical and/or professional coordination and leadership in the execution of day-to-day program/project activities, as appropriate to program objectives and area of expertise.
  7. Develops and implements systems and processes to establish and maintain records for the operating unit.
  8. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient operation of the program/project.
  9. Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, and presents comprehensive statistical and narrative program reports.
  10. Assists in producing, developing, advertising, and marketing project(s) and/or product(s) in various media such as print and video; may assist in developing teaching materials, handouts, news releases, pamphlets, and brochures.
  11. Assists in establishing and implementing short- and long-range goals, objectives, policies, and operating procedures.
  12. Collaborates with university departments, programs, projects, local and state school systems, and/or community organizations to consolidate resources and enhance programs.
  13. Schedules and coordinates the program advisory committee meetings each year;serves as the committee secretary.
  14. Prepares, reviews, and interprets a variety of applications, agreements, forms, records, needs assessments, business correspondence, and reports; makes recommendations based on findings.
  15. Counsels students and handles student issues as needed; refers them to Undergraduate Program Manager, Graduate Program Manager, or other campus department as appropriate.
  16. Attends conferences, meetings and participates on committees internal and external to the department.
  17. Maintains strong industry contacts and relationships in providing direction to the respective program.
  18. Performs other duties as assigned.
Minimum Qualifications:
  • Bachelor's degree (required) in business, social sciences, higher education or related fields (preferred). Other fields will receive consideration based on work experience. Substantial relevant work experience may be considered on a year for year basis as a substitute for education.
  • Evidence of progressive, administration experience related to project and program management and operational oversight. (required)
  • Experience with developing, monitoring and managing budgets, resource management, and financial reporting. (required)
  • Experience with project management, program implementation, problem solving and decision making (required).
  • Proficiency with word processing, spreadsheets, and database management skills in Windows environment (required).
  • Evidence of teamwork experience, relationship building, and partnership development (required).
  • Excellent written, verbal, and interpersonal communications skills are essential to this position.
  • (required)
  • Evidence of event development, management, and implementation (preferred).
  • Experience supervising or managing people and teams (preferred).
  • Experience in higher education (preferred).
Department Description: The Petroleum Engineering Department vision is to lead the Colorado School of Mines, State of Colorado, United States, Earth, and beyond, in engineering, science, and technology challenges through education, research development, and management with consideration of engineering and science integrity, social responsibility, economic effects, ethical constraints, environmental impact, and safety concerns.
How to Apply: Apply by January 22, 2020, for full consideration. Applicants who apply after this date may or may not be considered. 

Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Total Rewards: The salary range for this position will be $55-60K and will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu
Background Investigation Required: Yes

Advertised: Mountain Standard Time
Applications close:

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