Department Manager - Civil and Environmental Engineering

Apply now Job no: 494599
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Academic Affairs, Civil & Environmental Engineering, Administrative/Office Support, Middle Management

Position Title: Department Manager
The Opportunity:

The Civil & Environmental Engineering (CEE) Department Manager is the principal administrator for the department. The Department Manager provides management level operational oversight and direction in support of the mission of the Colorado School of Mines. Reporting to the Department Head (DH), the Department Manager will work independently and in conjunction with the Associate Department Head (ADH) and DH in planning, coordinating, implementing, and assessing strategic objectives to achieve the goals of the DH for the department. The Department Manager is responsible for non-academic operations, including but not limited to: fiscal management and analysis of all department accounts, management and support of the graduate and undergraduate programs and serving as outreach coordinator for student opportunities, course scheduling coordination and management with the ADH, student contracting, developing and enhancing alumni relations, marketing and promotion of the department.

Responsibilities: Fiscal Management and Analysis

Fiscal management and analysis includes authority and oversight over all departmentally managed funds. Using balance sheets, expense histories, and other data provided by the PA this position will provide analysis and strategic budget recommendations and alternatives to the Department Head for high-level, multi-year budget planning. Will make independent decisions to allocate, move, and increase or decrease funds related to budgets for operating expenses, student support and instructional needs.

Essential functions include, but are not limited to:

  • Financial analyses, variance analyses and management of departmental revenues and expenses.
  • Broad financial decision-making authority, including distribution of departmental fellowship awards, required TA assignments as well as assigning and managing graders as required by course/instructor needs.
  • Analysis of student support (Fellowship/RA and Instructional Assistant) and hourly student budgets, overall operating funds, IDC returns, auxiliary funds. Make strategic decisions to best use available resources and request additional resources as appropriate.
  • Preparation and oversight of budget requests that are accurate, strategic and take known variables into account. Communicate department needs and priorities clearly and effectively to Vice Provost.
  • Identification and coordination with DH on issues of significant financial or budgetary consequence.

Department Administration

Provide leadership, oversight and coordination of department operations and administrative functions. Assist the DH with strategic planning, operational oversight, departmental management and provide high-level administrative support to the DH and faculty. Essential functions include, but are not limited to:

  • Provide oversight and coordination of business and administrative functions. Create and implement departmental policies and procedures. Make decisions on behalf of department with regards to purchasing, human resources and other administrative departments on campus.
  • Actively engage with Mines Foundation in coordination with the DH to develop funding for the department and its related programs.
  • Collect, compile, and synthesize/summarize statistical data - both financial and student related and provide written reports of findings to the DH to assist with curriculum redevelopment, drafting strategic plans and initiatives.
  • Create surveys and compile feedback targeting both students as well as industry contacts to increase program satisfaction both at the student level and from an industry perspective.
  • Research other similar programs in the U.S. to provide DH and appropriate faculty committees with information to plan, develop, and improve the overall program.
  • Gather information and maintain records required for the various reports issued periodically by the department.
  • Manage and coordinate all student contracts, undergraduate and graduate for the Department for instructional assistants, hourly graders, and research assistantships. Maintain and manage the contracting requesting systems as well as completing and submitting research and academic student HR forms. Manage graduate student office assignments.
  • Prepare budget requests for adjuncts, manage adjunct contracts.
  • Serve as Department course schedule coordinator, working closely with the Associate DH to ensure that the Department’s course schedules meet the academic needs of student’s degree programs. In this role the Program Manger will interface with the DH as well as the Department curriculum committees and input the schedule each into the Registrar Office system.
  • Assume other administrative responsibilities and special projects as assigned by the DH.
  • Make recommendations regarding policy and programming decisions based on program knowledge.
  • Supervise the activities of the Program Assistant.

Graduate and Undergraduate Program Management 

Essential functions are the coordination, budgeting and management of the Civil & Environmental Engineering (CEE), Environmental Engineering Science (EES), and Hydrological Science & Engineering (HSE) graduate programs as well as the undergraduate programs. Responsibilities include, but are not limited to, collaboration with faculty committee and shared student services in regards to:

  • Implement graduate program policy. Exercise sound judgment in both decision-making and communication of potential issues with the DH and grad affairs committee head. Signature authority on all forms with the exception of graduate theses and remedial plans.
  • Serve as a bridge a between program curriculum development, scheduling and shared services when they are established. Apply knowledge of departmental research programs to best match student interests to available research opportunities.
  • Serve as primary liaison to the graduate and shared services offices as well as other various academic and student support departments/programs across campus. Serves on the CEE graduate curriculum and graduate admissions committees and drafts plans and policies for the graduate program.
  • Collaborate with faculty committee and shared student services to develop graduate processes and material and information for: orientations, recruiting, information sessions, group visit days, and events that support the vision of the department.
  • Manage data related to the program such as graduate and undergraduate student degree program information, student progress information, graduate student space, allocation, plan of study progress, programmatic changes made in committee and any other data related to or Portfolio specific programs.
  • Advise faculty, staff and students regarding policies and procedures in all aspects of graduate and undergraduate student affairs.
  • Work in conjunction with program curriculum committees to annually update Graduate and Undergraduate Catalogs and to input curriculum changes for approval by Graduate and Undergraduate Council.
  • Serve as campus director for the Edna Bailey Sussman Foundation Internship program. Solicit high quality applications and working with the CSM Foundation submit proposals to the Sussman Foundation. Coordinate student awards and required final report submissions.

External Relations 

  • Develop alumni relations, including updating databases, organizing funding appeals, alumni reunions and conferences. Works with the Mines Alumni Association to strengthen and expand alumni relations.
  • Develop, maintain, and regularly update communications, in a variety of media, to recruit high quality students and increase industry collaboration.
  • Serve as fund manager and coordinator for the Young’s Environmental Symposium.
  • Write, design, and distribute marketing and promotional materials in both print and electronic forms.
  • Oversee the department’s web presence and work with PA to ensure that the website is up-to-date. Come up with strategies on how to best use web presence in terms of recruiting students, faculty, and industry collaboration.
  • Actively participate in campus committees and events to ensure department representation.
  • Organize events and communication efforts with the department’s external advisory boards and invited executives.
  • Attend conferences, industry meetings, and local alumni events, to increase department outreach and communicate funding opportunities. Develop reports and materials to showcase needs and opportunities for donors.
Minimum Qualifications:
  • Bachelor's degree from an accredited institution.
  • Evidence of progressive, administration experience related to project and program management and operational oversight.
  • Experience with developing, monitoring and managing budgets, resource management, and financial reporting.
  • Experience with project management, program implementation, problem solving and decision- making.
  • Proficiency with word processing, spreadsheets, and database management in Windows environment.
  • Evidence of teamwork experience, relationship building, and partnership development.
  • Excellent written, verbal, and interpersonal communications skills are essential to this position.
  • Significant event/program planning skills and experience.
Preferred Qualifications:
  • Master’s degree in business, higher education administration, or related field.
  • A demonstrable commitment to promoting and enhancing diversity of perspective.
  • Experience supervising or managing people and teams.
  • Experience in higher education.
About Mines & Golden, CO:
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver.  The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. Learn more about the Department of Civil and Environmental Engineering. 
How to Apply:
Applications will be reviewed on an ongoing basis. For priority consideration, apply by 11/8.
Applicants will be asked to complete an online application (personal information, demographic information, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit:
Background Investigation Required: Yes

Advertised: Mountain Daylight Time
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