Current Job Opportunities

Payne Institute Operations Coordinator - Temporary

Apply now Job no: 494955
Work type: Classified Staff Temporary
Location: Golden
Categories: Academic Affairs

Position Title: Payne Institute Operations Coordinator - Temporary
Pay Range:

$22 - $24 per hour

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Job Description:

The Operations Coordinator for the Payne Institute at the Colorado School of Mines (Mines) will play a crucial role in developing the standing of the Institute as a world-class policy institute linking the scientific, engineering, and math expertise of the University with the public policy sphere. The position will support the day-to day operations, and play a key role in the development, enhancement and implementation of a robust policy institute. This position may become a permanent, part-time position, and may offer flexible work arrangements, including work from home. View our flex workplace policy here.

Responsibilities:

Administration:

  • Ensure the Institute and University mission, values, guidelines, policies & procedures are implemented & maintained.
  • Supporting the Executive Team with management and coordination of projects through utilization of project planning tools.
  • Managing the calendar, which includes coordination and scheduling of various meetings, communicating with both internal and external constituents, finding appropriate meeting space, ensuring technology and printed materials are ready for meetings and taking minutes at meetings when appropriate.
  • Complete all necessary reports and/or utilizing MAPS when appropriate. Make sure all expense reports are processed in a timely and accurate manner and ensure that expenses are allocated to the correct accounts.
  • Develop, manage, control and execute procedures and actions to maintain smooth operation of office. Responsible for planning and executing Payne Institute events. These responsibilities include: planning and organizing; establishing budgets; issuing invitations; making catering and other expenditure decisions and reservations and attending the events and managing event operations as needed.
  • Schedules hotel reservations, business meetings, catering, and travel accommodations for visitors.
  • Manage and support student employees that may be hired by the office.
  • Updating the Payne Institute website in a timely fashion
  • Submitting events advertisements via Mines outlets, and social media
  • Communicating with stakeholders on upcoming events
  • Assisting with publication of the monthly newsletter
  • Assisting with podcast production/webinar and information gathering
  • Assist with Mines DI&A reporting

Fiscal Support and Analysis:

  • Financial analyses, variance analyses, and management of office-specific revenues and expenses.
  • Budget preparation, financial modeling, accounting support, forecasting and other special projects.
  • Preparation and oversight of budget requests that are accurate, strategic and take known variables into account. Communicate needs and priorities clearly and effectively to Deputy Director.
  • General accounts receivable support
  • Assist with payroll reallocations as necessary
  • Identification and coordination with Deputy Director on issues of significant financial or budgetary consequence.

Contracting:

  • Works with HR to ensure employee contracts are up to date.
  • Supports projects with invoicing and other financial tasks. Liaise with procurement and ORA to ensure all contracts are finalized and related payments are received.
  • Preparation and oversight of budget requests that are accurate, strategic and take known variables into account. Communicate needs and priorities clearly and effectively to Deputy Director.
  • Identification and coordination with Deputy Director on issues of significant financial or budgetary consequence.
  • Issuing student contracts in a timely manner
Minimum Qualifications:
  • Bachelor’s an accredited institution
  • Evidence of experience with program development, management, and implementation
  • Must be detail oriented, possess excellent verbal and written communications skills, and have the ability to maintain confidentiality.
  • Advanced technical and computer skills to support administrative functions including MS Office Suite with an emphasis on Excel, Planner, PowerPoint and database skills, electronic calendar management, various videoconferencing applications such as Zoom and Teams, and email applications.
  • Fiscal management and budgeting experience.
  • Strong ability to work independently and as a team member.
  • Ability to multi-task and serve multiple constituents, balancing needs and prioritizing appropriately.
  • Diplomacy, professional appearance and demeanor.
  • Proven customer service experience.
Preferred Qualifications:
  • Experience working in higher education administration.
  • Experience providing administrative support at the executive level
Equal Opportunity:

Colorado School of Mines is committed to equal opportunity for all persons.  Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Total Rewards: Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings.  The state of Colorado portfolio of benefits to classified employees includes medical, dental, disability insurance, life insurance, health savings account, flexible spending accounts, discount programs, and retirement savings plans.  Additionally, Classified employees at Mines are eligible for tuition benefits (for employees and dependents), paid holidays and vacation/sick leave.  For additional plan details, please visit the State of Colorado Employee Benefits page.
Background Investigation Required: Yes

Advertised: Mountain Daylight Time
Applications close:

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