Current Job Opportunities

Grant Administrator

Apply now Job no: 495250
Work type: Administrative Faculty Full Time
Location: Golden, CO
Categories: Administrative/Office Support, Business/Accounting/Finance/Audit, Research Administration/Grants/Proposals, Program Management

Position Title
Grant Administrator
The Opportunity

This position offers flexible scheduling and hybrid work options. Training is available!

The position of Grant Administrator will be responsible for the expense management of research grants and contracts in the Office of Research Administration (ORA). This position is a key member of the research team and serves as a resource to faculty and administrators in the financial administration of sponsored research awards. Essential duties include the set-up of new awards in the financial system, expense and account monitoring, financial reporting, financial closeout and other post-award financial analysis and support for sponsored awards.

The Grant Administrator interprets federal, state and School terms and advises Mines’ research community on their application. This position requires critical thinking skills to apply regulatory interpretation to sponsored activity. This position will also be responsible for independently compiling, analyzing, and presenting financial data. In addition, they will work with campus constituents including faculty and staff to manage and reconcile sponsored activity.

Responsibilities

Award set-up and modifications

  • Create new research accounts and amend existing accounts in the School’s financial system and ORA’s enterprise project tracking system.  Utilize information obtained from the legal agreement, proposal documents and other project related documents. Decides appropriate financial codes to input into the School’s financial system to accurately administer and monitor awards in accordance with federal regulations, sponsor terms and conditions, and School policy.

Award Financial Monitoring

  • Monitor, review and reconcile award budgets, balances and expenses.   This includes deficit monitoring and expense review both pre-expenditure and post-expenditure. Expenses must be allowable, allocable, and reasonable in accordance with grant terms and conditions, the budget limits and period of performance.
  • This position will work with the other ORA staff (i.e. Contract Administrators) to review deficit spending requests (currently, At-Risk Spending Requests) to determine if the financial risk to the School is acceptable under current policy and practices.
  • Review, approve, and perform salary redistributions and journal entries as needed to ensure proper expenditure accounting.
  • Identify, investigate and resolve discrepancies or errors found within research accounts. Resolution will require coordination with the applicable faculty members, ORA staff members, other departments and/or project sponsor, as applicable. 
  • When allowed under the terms and conditions of the agreement, the Grant Administrator will approve faculty requests for no-cost time extensions, budget deviations, and pre-award spending.
  • Assist the Property Manager in the Controller’s Office to ensure all equipment is titled, accounted and tagged properly within School systems and per regulations.
  • Develop and/or update ad-hoc reports using data from Banner, Cognos or other database applications for tracking, diagnostic and financial analysis of sponsored activity.

Award Reporting

  • Prepares and accurately submits required financial reports within sponsoring agency timeframes. This position will analyze the financial statements, supporting documentation and other necessary information for each research account to ensure accurate financial reports are submitted.
  • Prepares and accurately submits required non-financial reports within sponsoring agency timeframes. This includes Property Reports, Patent Reports, Cost Share reports, etc.
  • Utilize School systems, such as Banner, Cognos and ORA’s project software, to extract data needed for required reporting. Successfully navigate sponsor reporting systems to submit required reports.

Award Closeout

  • Determines and performs all closeout actions required by sponsoring agency and School policy and procedures, including, but not limited to:
    • Maintain a detailed tracking of closeout activities
    • Track all outstanding accounts receivable actions to successfully coordinate the process of financial closeout between the grant sub-ledger and the school’s General Ledger
    • Perform final expense review and account reconciliation

Training and Process Improvement

  • Provides guidance, advice, and training in policy, procedures, and regulations related to research administration to faculty, department administrators, college fiscal officers and other administrative departments.
  • Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.
Minimum Qualifications

Education and Experience:

  • Bachelor’s degree in accounting, finance, business administration or the equivalent in experience
  • 2-3 years of accounting experience

Knowledge, Skills, and Abilities:

  • Working knowledge of federal and other pertinent external research regulations.
  • Ability to use spreadsheets, databases, presentation software, and enterprise financial systems
  • Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines 
  • Analyzation and problem-solving skills including the ability to use independent judgment
  • Effective oral and written communication skills
About Mines & Golden, CO
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver.  The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. 
Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons.  Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Pay Range

$55,000 - $65,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards
Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings.  Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs.  For more information, visit Mines benefits.
How to Apply
Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Background Investigation Required
Yes
COVID-19 Vaccine Requirement 
Effective December 18, 2021, this position will require documented proof of full COVID-19 vaccination. New employees will be required to provide attestation to their status with proof of vaccination upon hire.
Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.

Advertised: Mountain Daylight Time
Applications close:

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