Advanced Energy Systems Graduate Program Specialist - Part Time

Apply now Job no: 494092
Work type: Research Support Part Time
Location: Golden
Categories: Academic Affairs, Graduate Studies

Position Title: Advanced Energy Systems Graduate Program Specialist - Part Time

The Opportunity:

Advanced Energy Systems (AES) is a newly established Interdisciplinary Graduate Program (IGP) developed in collaboration with the National Renewable Energy Laboratory (NREL) to educate the future energy leaders. The Advanced Energy Systems Graduate Program Specialist works independently and in conjunction with the AES Directors in planning, coordinating, implementing, and assessing operational objectives to manage and promote this graduate program.  The Advanced Energy Systems Graduate Program Specialist provides academic support and advising that fosters the development and educational goals of students and encourages them towards successful degree completion.  Due to the nature of the work, the AES Graduate Program Specialist will handle confidential and sensitive information with discretion.  This position serves as the staff liaison with other campus offices regarding administrative issues. This is a part-time, non-exempt position funded by soft dollars for a period of two years with the possibility of renewal.


Program Administration

  • Serves the primary point of contact for all prospective and enrolled graduate students in the Advanced Energy Systems Program.  Guidance will be Advanced Energy Systems program specific, requiring understanding of the complexities of the unique collaboration between Mines and NREL in establishing a world-class interdisciplinary graduate program.
  • Develops systems, implements process efficiencies, and coordinates projects in order to effectively manage the Advanced Energy Systems program documentation and workflow.
  • Collects and analyzes data related to the program and issues recommendations on program management and policies based on these data.
  • Establishes a social media presences and manages program website and works with Marketing and Communications to ensure appropriate branding.  Oversee work-study assigned to website updates.
  • Coordinates and arranges seminars and program specific ad hoc events.
  • Manages the application processing and selection processes for AES PHD and Masters students.
  • In collaboration with Administrative Director, hires and supervises student workers (graduate and undergraduate) as necessary to support administrative efforts.
  • Reconciles program expenses and account and provides quarterly reports to the Directors and program steering committee. Assists in identifying resource management opportunities and issues. 

Recruiting and marketing

  • Serves as the initial point of contact for prospective AES graduate students, handling inquiries and visits.
  • Supports admissions processes including the review of applications by faculty and processing of decisions.
  • Organizes and promotes annual graduate student visit weekend for the Advanced Energy Systems program.
  • Develops and manages AES program visit days in conjunction with University colleagues.

Special Initiatives

  • Supports the administrative and academic directors in developing cohesive enrollment growth plan with a focus on expanded non-thesis Masters enrollment.
  • Coordinates schedules and document sharing for AES collaborative visits and special initiatives, including signature learning experiences supported by the Sloan Foundation funding.
  • Coordinates special cross-campus research days and learning experiences for prospective and current students and invited guests.
  • Serves as the primary administrative liaison to the NREL University contact relative to student communications/listserv updates and activities.
  • Represents the program to various institutional divisions by serving on various university committees as well as externally to students and/or the general public/local community.
Minimum Qualifications:
  • Bachelor’s degree in business, social sciences, STEM, higher education, marketing or related fields.
  • Experience with developing, monitoring and managing budgets, resource management, and financial reporting.
  • Demonstrated commitment or experience with diversity and inclusion issues and/or working with diverse populations.
  • Experience with project management, program implementation, problem solving and decision-making.
  • Proficiency with word processing, spreadsheets, and database management skills in Windows environment.
  • Evidence of teamwork experience, relationship building, and partnership development.
  • Evidence of event development, management and implementation.
Preferred Qualifications:
  • Student advising or related experience.
  • Evidence of progressive, administration experience related to program management and operational oversight.
  • Master’s degree in higher education administration, business, student development or related field.
  • Advising experience with an engineering/applied science setting.
  • Experience supervising or managing people and teams.
  • Experience in higher education.
How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit:
Background Investigation Required: Yes

Advertised: Mountain Daylight Time
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