Budget Analyst - Academic Affairs

Apply now Job no: 494193
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Academic Affairs, Business/Accounting/Finance/Audit

Position Title: Budget Analyst - Academic Affairs
The Opportunity:

The Budget Analyst – Academic Affairs is a critical member of the Budget Office reporting directly to the Associate Director of Budget - AA. They will work directly with the AA departments and other designated area managers as assigned. The Budget Analyst is primarily responsible for ongoing management of the position budgets and non-position budgets for AA, monthly variance analysis, labor budget projections, the annual budget and salary roll, routine budget maintenance, and equity pool coordination. They are also responsible for providing accurate analysis to be used in short- and long-term planning, quarterly reconciliations, procedural documentation, budgeting system implementation, Budget Office website maintenance, and the communication of financial data into high-level summary reports. This position requires critical and strategic thinking, the ability to perform financial analyses and reconciliations, independent problem solving abilities, effective and collaborative interpersonal skills, detail-orientation, initiative, and the ability to manage simultaneous, high-profile projects.

  • Manage position budgeting process and non-position labor budgets for the Academic Affairs area. This position must be able to run routine and ad hoc reports to provide campus and the Executive Team information on position budgets and non-position budgets. They must be able to detect, analyze, and resolve variance issues. 
    • Determine funding and process required for salary adjustments per funding sources. Provide forecast adjustments as necessary. 
    • Feed/upload all position and other salary and fringe budget adjustments to payroll and reconcile on a weekly basis, analyzing variances, determining cause and resolving issues.
    • Manage student hourly, teaching assistant stipend and tuition, graduate assistant, and adjunct labor budgets for academic departments. 
    • Fundamentally understand, recommend, and implement process changes that will positively affect the academic area, based on the approval of the Associate Director of Budget - AA.
  • Budget Maintenance: Budget and Salary Roll. Equity Pool coordination. This requires knowledge of policies governing the various funds. Additionally, this requires knowledge on position budgeting procedures and guidelines, as well as state and national reporting requirements (e.g. IPEDS, Budget Data Book, Salary Roster, etc.) in order to ensure the Banner practices accommodate each requirement. 
  • Implement Board approved budget in Banner, including but not limited to: notifying campus of approved increases, rolling prior year's continuing budgets via system processes, determining appropriate entries and entering approved changes, and reconciling all Banner accounts to the approved budget.
  • Collaborate with Human Resources and Payroll to manage and coordinate the year-end equity pool and position budget roll processes.
    • Fundamentally understand, recommend, and implement process changes that will positively affect the equity pool and position budget roll processes, based on the approval of the Budget Director.
  • Independently develop various standard and ad hoc financial reports for executive management, external state agencies and departmental users. This requires understanding the financial, student, and other applicable data sets, data locations, and the best methods for extracting and/or uploading information.
  • Assist the Budget Director and other budget staff with the implementation of new budget and reporting systems. Engage with and share knowledge with the Budget Office staff on budget and reporting systems. Develop and maintain procedural documentation specific to those budget and reporting systems. Develop training and various presentations for departmental users on the budget process and other budget status updates as needed.
  • Maintain the Budget Office website. 
Minimum Qualifications:
  • Require a Baccalaureate degree in accounting, finance or other related field with 0-2 years of experience in financial accounting or budgeting.
  • Advanced proficiency with Window-based software packages involving spreadsheets, databases, word processing, and presentation applications.
  • Experience working with large complex data sets.
  • Experience with training and excellent interpersonal and communications skills. .
Preferred Qualifications:
  • Experience with higher education fund accounting, budget and projection modeling, and cost accounting.
  • Banner, Oracle-based or similar financial system experience
How to Apply:

Apply by January 27, 2020 for full consideration - applicants who apply after this date may or may not be considered.  

Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.

Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu
Background Investigation Required: Yes

Advertised: Mountain Standard Time
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