Office of Research Administration - Post Award & Financial Manager

Apply now Job no: 494270
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Business/Accounting/Finance/Audit, Research Administration/Grants/Proposals, Director/Executive/Management, Middle Management, Program Management

Position Title: Office of Research Administration - Post Award & Financial Manager
Job Description: The position of Post Award and Financial Manager will be responsible for the overall financial management, including expense and deficit monitoring, financial reporting, cash management, revenue reconciliation, balance sheet activity and closeout of sponsored projects for the Office of Research Administration (ORA). This position is a key member of the research team and serves as a resource to faculty and administrators in the administration of sponsored research.   This position is responsible for ensuring that business processes and practices are effectively and efficiently deployed to provide the highest level of service to the research community. This position will act on behalf of the Director on matters related to the financial administration of sponsored research projects.
Responsibilities:

Leadership and Mentorship: 

  • Manage all the Post Award staff members; this includes all HR functions such as hiring, conducting performance reviews; resolving personnel concerns.
  • Develop, implement and provide personalized training opportunities for staff in conjunction with individual professional development plans.
  • Act to resolve complex administrative or accounting questions or issues that arise and coordinates with and escalates to ORA Director on resolution, as needed and as appropriate.
  • Establish a work environment in which participation, respect and excellence are fostered.
  • Establish and promote and manage professional relationships and open communications among all departments.
  • Promote team building, strong collaborative and people-oriented environment with a strong work ethic among team members.

Policy Development, Operations and Outreach:

  • Provide expertise and consultation related to regulatory and policy issues and fiscal management of research projects to ORA staff, departmental administrators and faculty.
  • Remain knowledgeable about current federal regulations, pending changes, OMB Circulars, Federal Acquisition Regulations and Cost Accounting Standards.
  • Develop policy and processes that comply with general accounting standards, School policy and sponsor regulations. 
  • Assist in the maintenance of ORA’s Research Management software and the School’s financial system. Ensure there are adequate training materials and coordinate with other campus offices and faculty on process changes. Ensure quality control over financial data entered in the School’s financial system.
  • Develops Post Award training material for ORA staff and campus. Training will be targeted to the audience and include one on one trainings, larger training sessions and web material.

Financial: 

  • Oversee the reconciliation of sponsored research accounts revenue, expenses and balance sheet activity, track outstanding invoices, monitor collection activity, subrecipient financial monitoring, time and effort compliance certifications and provide general accounting support to ORA staff
  • Manage cash flow and proper financial reporting of research project expenditures and revenue, refer accounts receivables for write offs or collections and authorize refunds to sponsoring agencies as needed.
  • Work with the Director and AVP of Administration to strategically align Mines expenses for maximum reimbursement of the F&A rate.  Oversee the preparation of the data gathering process for the School indirect cost rate proposal.
  • Coordinating and preparing response to all audit requests; follow-up and implement, if necessary, any audit recommendations
  • Develop and enhance ORA’s fiscal reporting and analysis tools for frequent ad hoc analyses of sponsored research activity, rate-setting, and other complex modeling
Minimum Qualifications:
  • Experience with financially managing sponsored projects or experience managing financials in higher education.
  • Bachelor’s degree in accounting, finance, business administration or other related area.
  • Excellent communication skills (oral and written).
  • Problem solving and analyzation skills. Ability to critically analyze information in order to make independent decisions.
  • Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines.
  • Significant experience in supervising, managing and training of a diverse administrative and professional staff.
  • Experience with enterprise financial systems.
Preferred Qualifications:
  • Certified Public Accountant, or other professional licensure, with an in-depth understanding of generally accepted accounting principles, financial policies and procedures in the public sector.
  • Working knowledge of public higher education systems.
  • Significant and progressive experience in sponsored project financial administration; working knowledge of OMB Circulars and other pertinent external regulations.
  • Experience with Banner, PeopleSoft or other similar enterprise financial system.
How to Apply: Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume (required) and cover letter (optional).
Compensation: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu
Background Investigation Required: Yes

Advertised: Mountain Standard Time
Applications close:

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