Department Manager - Computer Science

Apply now Job no: 494573
Work type: Administrative Faculty Full Time
Location: Golden
Categories: Academic Affairs, Computer Science, Administrative/Office Support, Program Management, Project Management

Position Title: Department Manager - Computer Science
The Opportunity:

The Department Manager is a critical member of the Computer Science (CS) Department reporting directly to the Department Head. CS is the fastest growing academic department on campus, serving approximately 750 students and 20 full-time faculty. As such, they have an array of administrative management needs. This position represents the fiscal, business, and outreach administration support that the department requires to function smoothly. The Department Manager is primarily responsible for financial and business management, as well as coordinating daily administrative support for department faculty, staff, and students in CS. Additionally, the Department Manager serves as the primary coordinator for department events and outreach programs related to Diversity, Inclusion, and Access. The Department Manager will manage budgets in all types of fund accounts and create and maintain financial projection models. The Department Manager will independently create ad-hoc analyses, scenario projections, and a variety of financial reports that the Department Head will rely on for strategic decisions. This individual must be able to navigate between detailed budget information and a broader long-term financial perspective. The Department Manager will serve as the primary contact for business in the Department and will provide fiscal management of all Department accounts, faculty and student contracts, payroll and HR administration, and department and outreach program invoicing.  This individual will manage business aspects of the office and supervise both the Department administrative staff member and several student employees. This position requires critical and strategic thinking, the ability to perform robust financial analyses, independent problem-solving abilities, effective and collaborative interpersonal skills, detail-orientation, initiative, a strong customer service focus, and the ability to manage simultaneous, high-profile projects.

Responsibilities:

Financial Management and Analysis: This function requires both routine and non-routine responsibilities requiring detailed knowledge of policies governing the various funds and analysis of current year activity to determine the substance and implementation of budget adjustments and accounting transactions. This position requires critical thinking skills to run ad hoc reports, determine various financial trends in operations, develop and verify assumptions, and strategically plan to fund the short and long-term objectives of the CS Department. The Department Manager will analyze and determine the impact of forecast adjustments on financial positions and long-term projections.

  • Develop, manage and coordinate the Department budgets including revenues, expenses, and general fund allocations.
  • Provide accounting and reconciliation functions for Department.Preparation and oversight of processing financial and business transactions including purchasing, hiring, travel reimbursements, deposits, journal entry requests, and budget entry requests.
  • Research grant account administration support for faculty.
  • Independently develop various standard and ad-hoc financial reports for the CS Department and the Energy and Materials Portfolio (EMP). This task requires understanding data sets, data locations, and the best methods for extracting and/or uploading information.

Office Business Administration: The Department Manager will administratively manage the business for the Department. This individual will provide oversight and coordination of business and administrative functions, create and implement Department policies and procedures, and make decisions on behalf of the Department with regards to purchasing, human resources, and other administrative departments on campus. The Department Manager will coordinate facility and IT work orders, and represent the external face of the department to walk-in customers. This individual will supervise and manage the daily activities of Department administrative staff and student employees.

  • HR, Payroll and Contracts: Manage workflow for all undergraduate and graduate student, faculty, adjunct, visiting scholar, and research faculty contracts. Manage workflow for faculty leave and sabbaticals, promotion and tenure, and annual faculty reviews (FDRs). Serve as Department point of contact for all Human Resources and payroll issues.
  • Assists with Course and Rooming Scheduling: Coordinate directly with Registrar for all Department scheduling, room assignments, and common/final exam scheduling.

Event and Outreach Coordination: The Department Manager will lead the coordination of department events and outreach programs, many of which are related to Diversity, Inclusion and Access initiatives for the Department, as well as assist with the coordination of the industrial partnership program (C-MAPP). This individual will be responsible for leading the organization and invoicing related to events, conferences, and outreach programs hosted by CS@Mines. The Department Manager will provide support for recruiting efforts of the department as deemed necessary by the Department Head and faculty.

  • Lead the coordination of events for students, staff, and faculty to support recognition of teaching, research, and outreach efforts in the Department. These events include, but are not limited to, CS@Mines Innovation Fairs, C-MAPP and PATHS scholarship banquets and retreats, C-START professional development workshops, and NCWIT Aspirations Annual Banquet.
  • Lead the coordination of department visitor itineraries, primarily for Distinguished Speakers and Faculty Candidates, and communicate with visitors.
  • Support marketing, planning, and hosting of departmental student-oriented events on campus to increase community within the department and engagement between students and the Department.
  • Support Department efforts for alumni and donor involvement and outreach to increase funding and networking opportunities for students (e.g., industry connections, hackathon participation, student organization events).
Minimum Qualifications:
  • A bachelor’s degree in business, higher education, or related fields; years of experience may be substituted for degree on a 1:1 basis.
  • Evidence of progressive administration experience related to project management and operational oversight.
  • Experience developing, monitoring, and managing budgets, resource management, and financial reporting.
  • Advanced proficiency with Window-based software packages involving spreadsheets, databases, word processing, and presentation applications.
  • Excellent customer service and interpersonal skills.
  • Teamwork experience and relationship building experience.
  • Excellent oral and written communication skills, with a strong attention to detail and the ability to prioritize tasks.
  • Demonstrated ability for problem solving and financial analysis. Desired experience with Higher Education, continuing education, event planning, accounting or budgeting. Banner, Oracle-based or similar financial system experience.
Preferred Qualifications:
  • Master’s degree in business, higher education administration, project management or related field.
  • Significant experience with Banner, Cognos, Cayuse or other ERP system.
  • Advanced MS Excel spreadsheet skills.
  • Demonstrable commitment to promoting and enhancing diversity and inclusion.
  • Experience supervising or managing students or teams.
  • Experience in higher education.
About Mines & Golden, CO:
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver.  The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters, and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work, and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. More about the department at https://cs.mines.edu/
How to Apply:

Applicants will be asked to complete an online application (personal information, demographic information, and veterans status) and upload a resume and cover letter (required). 

Applications will be reviewed on an ongoing basis. 
Total Rewards: Starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information. Mines provides an attractive benefits package including fully paid health and dental insurance. Part of Mines' mission is to create a family-friendly environment supported through our dependent tuition benefits, parental leave benefits, and dependent care assistance plan, as well as in special events, camps, and programming. For more information visit: family.mines.edu.
Background Investigation Required: Yes

Advertised: Mountain Daylight Time
Applications close:

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