Current Job Opportunities

Assistant Bursar

Apply now Job no: 495722
Work type: Administrative Faculty Full Time
Location: Golden, CO
Categories: Administrative/Office Support, Business/Accounting/Finance/Audit, Middle Management

Position Title
Assistant Bursar
The Opportunity

Under the direction of the Bursar, the Assistant Bursar is responsible for the ongoing analysis of the University's accounts receivable, collections, and loans to ensure proper collection efforts, balances, and communication to students and other campus constituents. The Assistant Bursar will develop and implement strategies for the collection of past-due accounts, assist with multiple loan portfolios,  completes standard university, federal, and state reports, serves as the University liaison with third party collection agencies and loan servicer, and directly supervises of two full-time staff members.

Responsibilities

Collections, Loan Portfolio Management, and Reconciliation

  • Develops and implements strategies for the collection of delinquent receivables.
  • Oversees the Collections and Loan Analyst and will assist them with all collection processes including generating reports of delinquent accounts, payment plan administration, sending accounts to collections, and validating debt to the collection agencies.
  • Completes various accounting entries including student account adjustments, updating doubtful accounts for write-off purposes, loan reclass entries, etc.
  • Completes monthly reconciliation reports to ensure the University’s ERP system matches records at the collection agencies and loan servicer. Reconciles collection and loan payments to University bank account.
  • Processes defaulted Perkins Loans back to the Department of Education.
  • Assists the Financial Aid Director with the preparation of the annual FISAP report.

Customer Service

  • Advises students, sponsors, and parents about tuition and fees and other related charges. Responsible for a heavy volume of oral and written correspondence with students, sponsors, collection agencies, and parents.
  • Coordinates with Financial Aid, Admissions, the Registrar's Office, and other departments to resolve student issues related to tuition, fees, and loans.
  • Researches and responds to student account disputes, including validating debt to third party collection agencies or University Counsel.
  • Answers email and telephone calls with professionalism and clarity.

Supervision

  • Supervises the Collections and Loan Analyst and the Cashier by providing supervision, training, and support.  This management includes overseeing day-to-day operations, assigning job duties, providing job training, scheduling work, and monitoring and evaluating performance.
  • Creates and maintains various training programs, policies and procedures, various manuals, outbound correspondence, forms, etc. for the department. At times, position will re-evaluate these materials and recommend improvements/changes to existing procedures in the department and ways to increase efficiency.
  • Trains the University’s department staff in the detailed operations of the Cashiering department and collection processes by using University fiscal rules and regulations, University’s policies, established accounting principles and other authoritative guidance that affects operations and promotes efficiencies.

Assisting with System Administration and Audits

  • Assists the Bursar with the A\R module in the Banner system, including running monthly jobs, some system upgrades, and system testing.
  • Assists the Bursar with upgrades and testing with external systems that integrate into the Banner A\R system. 
  • Assists the Bursar with documentation and reports for external audit as necessary.

Refunds

  • Using various systems, position will review student credit balances to determine if funds can be refunded, held, or returned, and processes as appropriate.
  • Implements processes and procedures to enhance the Banner system credit reports to increase efficiency.
  • Processes bookstore charges on student accounts, ensuring that charges are deducted from refunds correctly. Position will reconcile these charges to transaction reports and complete payment to the bookstore each semester.

 

Minimum Qualifications
  • A bachelor’s degree in Accounting or related field with at least 21 credit hours of accounting classes.
  • At least 3 years of professional accounting.
  • Experience in an A\R module within Banner or a similar system.
  • Strong analytical skills
  • Strong written and verbal communication skills.
Preferred Qualifications
  • Experience working with the CASHNet system, or a similar software.
  • Experience working in a higher education institution.
  • Knowledge of supervisory practices, principles and techniques
  • Experience with collections.
About Mines & Golden, CO
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver.  The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience. 
Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons.  Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Pay Range

$72,000 - $80,800

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Total Rewards
Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings.  Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs.  For more information, visit Mines benefits.
How to Apply
For full consideration, please apply by July 10 at 11:59 p.m. Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be contacted until later in the selection process and you will be informed before that contact is made.
Background Investigation Required
Yes
COVID-19 Vaccine Requirement
This position will require documented proof of full COVID-19 vaccination or exemption because of a medical or religious exclusion. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.

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