Proposal Development Specialist
Job no: 495737
Work type: Administrative Faculty Full Time
Location: Golden, CO
Categories: Research Administration/Grants/Proposals, Program Management
|Proposal Development Specialist
The Office of Research & Technology Transfer (RTT) at Colorado School of Mines is building an inclusive culture of excellence in research and innovation – interdisciplinary and collaborative, creating positive societal impact. As we grow our research enterprise, we seek a Research and Proposal Development Specialist who will support researchers from across the University, with an emphasis on helping teams develop collaborative, multi-disciplinary, complex, or strategic proposals.
The Proposal Development Specialist will provide strategic research development support to strengthen proposals, connect collaborators, and empower faculty. The Specialist will advise faculty on grant applications and edit the narrative components of grant proposals to ensure compliance with sponsor guidelines and to improve content, clarity, organization, and visual appeal. They will also provide project management support to teams, removing administrative burden from the PI’s shoulders. In addition, the Specialist will help identify funding opportunities appropriate for Mines faculty, offer trainings to help faculty improve their grant writing skills, and provide back-up support for RTT’s limited submissions and seed funding programs.
This position is eligible for hybrid work and eventually majority remote work within the state of Colorado. The incumbent must be available for occasional travel to campus.
Proposal Management (70%)
- In consultation with the Principal Investigator (PI), provides project management for the entire proposal process, including developing workplans and assigning tasks, coordinating team meetings and communications, establishing timelines and tracking progress, and facilitating document sharing and version control
- Collaborates with appropriate units across campus (e.g., Office of Research Administration, Trefny Innovative Instruction Center) to help faculty prepare compliant and responsive proposals
- Analyzes complex funding solicitations and past awards to advise the PI on sponsor expectations and help guide responsive concept development
- Advises faculty members on proposal strategy, including go/no-go decisions, teaming, and messaging
- Interprets sponsor guidelines and seeks clarification from sponsor when needed
- Integrates content from multiple authors and ensures unified voice and appearance across all narrative documents
- Reviews draft proposals to ensure alignment with the solicitation and funder’s research priorities
- Edits proposals for persuasive language, clarity, and length; applies knowledge of proposal writing best practices (e.g., win themes) to improve narrative
- Drafts non-scientific language (e.g., management plan)
- Organizes “red team” reviews of drafts
- Champions proposal to leadership when seeking cost share or institutional commitments
Research Funding Identification and Analysis (15%)
- Identifies and promotes funding opportunities relevant to Mines faculty members
- Maintains and expands knowledge of and familiarity with federal and non-federal funding opportunities to help PIs identify appropriate funding sources
- Monitors trends in sponsor funding
- Meets with faculty to understand their research interests, identify potential funding opportunities for them, and advise on pursuit of specific funding opportunities
Additional Research Development Duties (15%)
- Develops, facilitates, and contributes to workshops and other programming to enable faculty members’ research funding success
- Supports RTT internal funding and limited submission infrastructure
- Contributes to implementation of RTT’s action plan in support of institutional goals for diversity, equity, and inclusion
- Other duties as assigned
- Bachelor's degree and 5 years of experience in developing or writing proposals to federal, state, or private funding agencies. Experience must include demonstrated expertise in proposal development.
- Demonstrated excellent writing and editing skills with strong attention to detail
- Proficiency in Microsoft Office programs
- Ability to juggle competing responsibilities in a fast-paced environment
- Strong organizational skills and ability to track deliverables for a large project
- Strong interpersonal skills; ability to create successful working relationships with a variety of team members and stakeholders.
- Professional experience in a scientific environment, such as a university or national laboratory
- Experience coordinating development of multimillion dollar proposals
- APMP, PMP, or other relevant certification
- Knowledge of federal research funding agencies
- In-depth understanding of proposal preparation and submission processes
- Knowledge of best practices in proposal management and/or project management
- Flexibility, adaptability, and ability to simultaneously manage multiple projects
- Demonstrated ability to operate in a service-oriented way and build effective working relationships with a variety of personalities
- Fluency in relevant technology/platforms (e.g., Word, Excel, Zoom, funding opportunity databases, Google docs) and openness to learning new tools (e.g., Overleaf, Slack) to best serve faculty
- Ability to problem solve and independently make decisions in a deadline-driven environment
- Ability to understand engineering and/or scientific research programs, gained through experience and/or training
About Mines & Golden, CO
Mines is consistently ranked
among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience.
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
|Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes fully paid medical premiums for employee plus family, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits.
|How to Apply
|Applications will be reviewed as received and will continue until the position is filled. Applicants will be asked to complete an online application (personal information, demographic information, references, veterans status) and upload a resume and cover letter (required). References will not be collected until later in the selection process.
For questions about this opportunity, contact Kathleen Feighny in Human Resources at email@example.com.
|Background Investigation Required
|COVID-19 Vaccine Requirement
|This position will require documented proof of full COVID-19 vaccination or exemption because of a medical or religious exclusion. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.
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